Meetings

Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2018:

  • January 9, 2018
  • February 13, 2018
  • March 13, 2018
  • April 10, 2018
  • May 8,  2018
  • June 12, 2018
  • July 10, 2018
  • August 14, 2018
  • September 11, 2018
  • October 9, 2018
  • November 13, 2018
  • December 11, 2018

 

Most Recent Minutes

  

Date: July 10, 2018

Place: 300 South Broadway - Weatherford, OK.

Time: 8:02 a.m. – 8:51 a.m.

CALL TO ORDER

1. Larry Wright, Sect’y-Treas., called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. July 3, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.

AGENCY REPORTS

2. Mark Benton, NRCS District Conservationist, sent written report of technical assistance granted from the Cordell NRCS office to DCCD producers during June 2018 (see attachment “A”) Paige Stevens, NRCS Student Training Soil Conservationist, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during June 2018 (see attachment “B”).

3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none

MINUTES

4. Consideration of Approval/Disapproval of Minutes for June 12, 2018– Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to approve June 12, 2018 minutes as written. Those voting ayes were: Wright, Miller, and Frymire.

Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; to approve June 26 Special meeting minutes as written. Those voting ayes were: Wright, Miller, and Frymire.

DISTRICT OPERATIONS

5. District Operations- Consideration of and Possible Action on the Following:

5a. NRCS Performance Worksheet – performance worksheet for June 2018 was not signed.

5b. Election of officers- OCC 3A – motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to approve board officers as follows: Shane O’Daniel- Chairman, Larry Wright- Vice-Chairman, Tim Frymire- Sect’y-Treas. and Bertha Miller- Member. Those voting ayes were: Wright, Miller, and Frymire.

5c. South Central Regional Meeting – September 4-6 in San Marcos, TX - Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to pay registration, hotel, food, and travel expenses for board members and staff willing to attend. Those voting ayes were: Wright, Miller, and Frymire.

5d. Audit Bids – board opened and read audit bids. Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to accept audit bid from McCulley and McCulley for $2250.00. Those voting ayes were: Wright, Miller, and Frymire.

5e. State Funded Cost Share Program ’18– Currently DCCD has 14 participants in the state funded cost share program ’18. Twelve participants have completed work and have been paid. Two participants have completed their work and claims have been sent to OCC for approval.

5f. State Funded Cost Share Program ’19- Currently DCCD has 7 participants in the state funded cost share program ’19. Six participants have completed their work and claims have been paid. One participant has completed work and the work will need to be checked out by NRCS and then claim sent to OCC for approval.

5g. District Director elected position #2- Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; to recommend for appointment Nathan Miller to the district board of directors elected position #2. For OCC-3B and cooperator agreement sheet be sent to OCC for approval. Those voting ayes were: Wright, Miller, and Frymire.

5h. District Allocation – Board read through all of the district allocation information sent. Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to approve the district allocation for FY ’19 and not to accept a director $25.00 per diem. Those voting ayes were: Wright, Miller, and Frymire.

5i. Notice of personnel action OCC-6B and Terms of AT-WILL Employment OCC-6A- Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to approve the Notice of personnel action OCC-6B and Terms of AT-WILL Employment OCC-6A as presented and for copy to be sent to OCC. Those voting ayes were: Wright, Miller, and Frymire.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for June 2018 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for June 2018 and Mr. Wright, Sect’y-Treas., notes that the allocation register, bank reconciliations, and financial statements for June 2018 are filed for audit. Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, Miller, and Frymire.

a. Disposition of maturing CD from Bank of Western Oklahoma - $10158.47

Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; to let the CD from Bank of Western Oklahoma renew. Those voting ayes were; Wright, Miller, and Frymire.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

 

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of June 2018. Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; to approve Employee Time Sheets and Leave Records for June 2018 as presented for Christine Harper. Those voting ayes were: Wright, Miller, and Frymire.

NEW BUSINESS

none

CORRESPONDENCE

none

REPORTS

10a. Directors’ reports –

Wright – attended special called board meeting, Farm to Food Bank gleaning in Chickasha, Oklahoma Wildlife and Prairie Heritage Alliance meeting in Taloga, held teleconference with The Nature Conservancy pollinator project, and distributed milkweed plants at the Weatherford Farmers Market.

Frymire- none

 

Flaming – attended special called board meeting.

Miller- attended special called board meeting

Associate Directors –

Miller – none

10b.Equipment Manager Report: - No-till drill #3- Kliewer 21.7 acres

10c. District Manager Report: Christine Harper gave written report for the month of June 2018 (see attachment “C”).

11. Public Comments: none

ADJOURNMENT

12. Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; for adjournment. Those voting ayes were: Wright, Miller, and Frymire.

Approval_____________________________________________Date_________________

Next regular board meeting to be held on August 14, 2018, at 8:00 a.m. in the District Office.

 

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

CC – Oklahoma Cons. Commission   Rep. Todd Russ      Rep. Harold Wright

Senator Mike Shultz      Senator Darcy Jech       Bill Jordan, OACD Vice President

 Jimmy Emmons, OACD Pres.       Ken Hart, OACD Area IV Director

Attachments: Financial Statement (Exhibit “a”)

Attachment “A” – Cordell NRCS Monthly Report for June 2018

Attachment “B” – Clinton NRCS Monthly Report for June 2018

Attachment “C” – DCCD Staff Monthly Report for June 2018

 Agency Reps Present:

Paige Stevens, NRCS

 

District Directors Present:

Larry Wright - Sect'y-Treas.

Tim Frymire, Member 

Bertha Miller, Member

District Directors Absent:

Shane O'Daniel, Vice-Chair

District Staff Present:

Christine Harper

Associate Directors Present:

Nathan Miller

Associate Director Absent:

Carol Gaunt

Alveta Taylor

GUEST

John Flaming

SPECIAL MEETING

 

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: July 23, 2018

Place: 300 South Broadway - Weatherford, OK.

Time: 9:08 a.m. – 9:29 a.m.

CALL TO ORDER

1. Shane O’Daniel, Chairman, called the meeting to order. He noted this was a special scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 10:00 a.m. July 18, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.

DISTRICT OPERATIONS

2. Executive Session-

2a. Vote in Open Session on whether to enter Executive Session as authorized by Title 25, Section 307 (B)(1) to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to go into executive session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Those voting ayes were; Wright, O’Daniel, and Miller.

b. Executive Session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Board entered executive session at 9:09 a.m. and called for Christine Harper, Nathan Miller, and Larry Bryen toasked all those in attendance to stay. Larry Bryen was the sole applicant filing for the DCCD position and since he was the only applicant he was called for an interview by board members Mr. Wright and Mr. O’Daniel. Board held discussion on the hiring of a new district manager.

c. Return to Open Session – discussion and possible action related to the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Board returned to Open Session at 9:23 a.m. Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to hire Larry Bryen as the new full time District Manager for DCCD starting September 1, 2018 when the current District Manager Christine Harper retires. For the month of August Mr. Bryen will be a part-time/probationary employee working up to 30 hours a week at the hourly pay rate of $11.50 paid from local district funds and will be trained for the job by Ms. Harper. Board and Mr. Bryen signed OCC- 6A Terms of AT-WILL Employment and OCC 6B Notice of Personnel Action forms and will forward them on to OCC. Those voting ayes were: Wright, O’Daniel, and Miller.

ADJOURNMENT

3. Motion made by Ms. Miller, seconded by Mr. Wright, and carried; for adjournment. Those voting ayes were: Wright, O’Daniel, and Miller.

Approval_____________________________________________Date_________________

CC – Oklahoma Cons. Commission       Rep. Todd Russ       Rep. Harold Wright

Senator Mike Shultz        Senator Darcy Jech        Bill Jordan, OACD Vice President

Jimmy Emmons, OACD Pres.           Ken Hart, OACD Area IV Director

Attachment “A” – Job Description

District Directors Present:            District Staff Present:

Shane O'Daniel, Chairman                 Christine Harper, Dist. Mgr.

Larry Wright – Vice-Chair.

Bertha Miller, Member  

District Director Absent: 

 Tim Frymire, Sec'y-Treas

Associate Director present:

Nathan Miller

Others Present:

Larry Bryen