Meetings

Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2018:

  • January 9, 2018
  • February 13, 2018
  • March 13, 2018
  • April 10, 2018
  • May 8,  2018
  • June 12, 2018
  • July 10, 2018
  • August 14, 2018
  • September 11, 2018
  • October 9, 2018
  • November 13, 2018
  • December 11, 2018

 

Most Recent Minutes

 DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: April 10, 2018

Place: 300 South Broadway - Weatherford, OK.

Time: 8:07 a.m. – 10:45 a.m.

CALL TO ORDER

1. John Flaming, Chairman, called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. April 5, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.

AGENCY REPORTS

2. Mark Benton, NRCS District Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during March 2018 (see attachment “A”)

8:12 a.m. Tiffany Green entered the meeting.

Tiffany Green, NRCS Acting District Conservationist, gave oral report of technical assistance granted from the Clinton NRCS office to DCCD producers during March 2018.

8:14 a.m. Shane O’Daniel entered the meeting.

3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to go into executive session to discuss contracts, district agreement sheets, modifications, and/or conservation plans for Larry Miller, Shane O’Daniel, Brandon Hinz, and Tim Merchant. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –went into executive session at 8:18 a.m. Board asked all present to stay.

c. Board re-entered Open Session at 8:24 a.m. – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve contract, district agreement sheets, modifications, and/or conservation plans for Larry Miller, Shane O’Daniel, Brandon Hinz, and Tim Merchant. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

MINUTES

4. Consideration of Approval/Disapproval of Minutes for March 13, 2018– Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve March 13, 2018 minutes as written. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

DISTRICT OPERATIONS

5. District Operations- Consideration of and Possible Action on the Following:

5a. NRCS Performance Worksheet – Tiffany Green, NRCS, signed off on performance worksheets for March 2018.

5b. Conservation Day at the Capitol – Thursday, April 12, 2018 – board was advised that Conservation Day at the Capitol has been rescheduled for May 7, 2018. The conservation awards will still be made on Thursday at the Oklahoma Department of Ag building at 10 a.m.

5c. Outdoor Classroom – April 26th - board was advised preparations for the outdoor classroom are coming together and there is a need for more folding tables and chairs. Due to Clay Salisbury not being able to attend Ed Crall will take his place as a presenter. Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to pay purchase two 5 to 6 foot folding tables for use at future outdoor classrooms and for other uses the district might have. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

5d. Feral Hog Eradication Workshop – May 15th – board was advised Custer County is willing to help with the workshop. Flyers for the event have been distributed to all districts involved. There will be an article sent to the area newspapers and then an ad placed in the area newspapers closer to the workshop date. Information will also be given to the local radio station.

5e. Longevity Pay – board was advised that longevity pay for Christine Harper has been paid this month.

5f. State Funded Cost Share Program ’18– Currently DCCD has 15 participants in the state funded cost share program ’18. Five participants have completed work and have been paid. One claim has been sent to OCC for approval.

5g. State Funded Cost Share Program ‘19

10. Review, rank and approve application using the NRCS ranking criteria with preference given to brush management as voted on at the March 13, 2018 board meeting. Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve the following applications: D.J. Snider -68-019-110 (brush management), Jane McCrite – 68-019-111 (brush management), Darren Amen – 68-019-112 (forage and biomass planting), Bell Land & Cattle LLC -68-019-113 (range planting), Ray Buckley -68-019-114 (forage and biomass planting), Bryan Flaming -68-019-115(forage and biomass planting), Gary W Smith – 68-019-116 (cover crop and forage & biomass planting). Alternates Brad Perkins, Bob McLemore, Ronald Jones, Mel Miller, Jamie Dale Goad, Marilyn Waters, Mark Sweeney, Garland Leonard, Gary Bell, and Joe Hayes (see attachment “B” for complete ranking list). All contracts have maximum amount of $5000.00, cost share rate of 75%, and completion date of September 1, 2018. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

5h. Individual interested in purchasing equipment lot – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to not accept the offer of $17,500.00 for the equipment lot. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

5i. Joint Annual Plan-draft – board reviewed joint annual plan and will continue to look through the plan and give suggestions at the May 8, 2018 board meeting.

5j. District Director Elected Position (Flaming) -public notice dates set for April 4 and April 11th – board was advised the public notice was sent to the Weatherford Daily News and Thomas Tribune to be published on April 4th and April 11th.

5k. Executive Session 2 –

1. Vote in Open Session on whether to enter Executive Session as authorized by Title 25 Section 307 (B)(1) to conduct employee performance evaluations for Equipment Manager and District Manager. Motion made by Mr. Wright, seconded by Mr. O’Daniel to go into executive session to conduct employee performance evaluations for Equipment Manager and District Manager.

9:10 a.m. Alveta Taylor, Nathan Miller, Mark Benton, Tiffany Green, Doug Rose excused themselves from the meeting. Board asked Christine Harper, District Manager to stay.

2. Executive Session to discuss and review employee performance evaluations as described in item ka. Went into executive session at 9:11 a.m.

3. Return to Open Session- discussion and possible action resulting from the employee performance evaluations for Equipment Manager and District Manager. Board returned to open session at 10:13 a.m. Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to approve employee performance evaluations for Equipment Manager and District Manager. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

10:14 a.m. Christine Harper, Alveta Taylor, Nathan Miller, Mark Benton, Tiffany Green and Doug Rose re-entered the meeting.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for March 2018 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for March 2018 and Mr. Flaming, Chairman, notes that the allocation register, bank reconciliations, and financial statements for March 2018 are filed for audit. Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

a. Disposition of maturing CD at Bank of the West -$10,000.00 and CD at Bank of Hydro -$10,000.00 – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to let CDs renew. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

 7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of March 2018. Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to approve Employee Time Sheets and Leave Records for March 2018 as presented for Christine Harper. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

NEW BUSINESS

8a. Emailed MOU from Custer County CD – board reviewed MOU from Custer County CD. Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve MOU as written. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

8b. BancFirst CD – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to take the one time step up on that current CD from .75 rate to 1.4 rate, also, to inquire if money can be added to the CD during the step up. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

8c. Tote bags – Mr. Wright shared with the board about DCCD possibly ordering and paying for reusable tote bags for the local Farmers Market. Board asked Ms. Harper to check out prices of tote bags and have information for the May 8, 2018 board meeting.

CORRESPONDENCE

none

REPORTS

10a. Directors’ reports –

Wright –teleconference for National Conservation Planning Partnership, attended joint meeting between DCCD and CCCD, land judging contest, National Land and Range Judging planning meeting, Oklahoma Wildlife and Prairie Heritage Alliance meeting. Had freeze damage in garden.

Frymire- put out flyers for state funded cost share and feral hog workshop.

 Miller- attended the joint meeting between DCCD and CCCD

Flaming – attended the Tuesday Soil Health meeting at the State OACD meeting in OKC.

O’Daniel – attended the joint meeting between DCCD and CCCD, land judging contest, got seed for Farm to Food Bank project, helped service sprigger and grasslander drills and went over instructions on drill usage with renter.

Associate Directors –

Miller – attended the land judging contest.

Taylor – attended the joint meeting between DCCD and CCCD, put out flyers for state funded cost share and feral hog workshop, attended the land judging contest and helped score cards, made the homemade cinnamon rolls for today’s meeting.

10b.Equipment Manager Report: Doug Rose -dug holes for land judging contest, backfilled holes after land judging contest, and attended the joint meeting between DCCD and CCCD.

Sprigger did minimum acres- Ken Slagell

Grasslander – 90 acres – Keevin Jones

10c. District Manager Report: Christine Harper gave written report for the month of March 2018 (see attachment “C”).

11. Public Comments: none

ADJOURNMENT

12. Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; for adjournment. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

Approval_____________________________________________Date_________________

Next regular board meeting to be held on May 8, 2018, at 8:00 a.m. in the District Office.

CC – Oklahoma Cons. Commission         Rep. Todd Russ         Rep. Harold Wright

Senator Mike Shultz        Senator Darcy Jech         Bill Jordan, OACD Vice President

Jimmy Emmons, OACD Pres.          Kathy Carter, OACD Area IV Director

Attachments: Financial Statement (Exhibit “a”)

Attachment “A” – Cordell NRCS Monthly Report for March 2018

Attachment “B” – State funded cost share ’19 ranking list

Attachment “C” – DCCD Staff Monthly Report for March 2018

 

 Agency Reps Present:

Mark Benton, NRCS

Tiffany Green, NRCS

Doug Rose, CCCD District Mgr./servicing & repair work on DCCD equipment

 

District Directors Present:

John Flaming, Chairman

Shane O’Daniel, Vice- Chair 

Larry Wright - Sect'y-Treas.

Bertha Miller, Member 

District Directors Absent:

Tim Frymire, Member 

District Staff Present:

Christine Harper

Associate Directors Present:

Alveta Taylor

Nathan Miller

Associate Director Absent:

Carol Gaunt