Meetings

Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2018:

  • January 9, 2018
  • February 13, 2018
  • March 13, 2018
  • April 10, 2018
  • May 8,  2018
  • June 12, 2018
  • July 10, 2018
  • August 14, 2018
  • September 11, 2018
  • October 9, 2018
  • November 13, 2018
  • December 11, 2018

 

Most Recent Minutes

  

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

 

Date:   August 14, 2018

Place:  300 South Broadway - Weatherford, OK.

Time:   8:02 a.m. – 8:51 a.m.

 

CALL TO ORDER

1.  Shane O’Daniel, Chairman, called the meeting to order.  He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended.  Notice of this scheduled meeting is on file with the Custer County Clerk’s office.  The agenda for this meeting was posted at 9:00 a.m. August 9

, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.

 

AGENCY REPORTS

2.  Mark Benton, NRCS District Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during July 2018 (see attachment “A”) He also gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during July 2018 (see attachment “B”). 

 

3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none

 

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none

 

MINUTES

4.  Consideration of Approval/Disapproval of Minutes for July 10, 2018 and special meeting minutes of  July 23, 2018-Motion made by Mr. Wright, seconded by Mr. Miller, and carried; to approve July 10, 2018 minutes and special meeting minutes of July 23, 2018 minutes as written.  Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel.

 

DISTRICT OPERATIONS

5.  District Operations- Consideration of and Possible Action on the Following:

 

5a. NRCS Performance Worksheet – performance worksheet for July 2018 and July 2018 was signed by Mark Benton, NRCS.

 

5b. Ambient Water Quality Monitoring- Jean Lemmon-Jean spoke to the board regarding water quality monitoring in the Deer Creek district water basin.  She inquired about any creeks the board felt needed to be monitored.  Board held discussion and gave Ms. Lemmon some suggestions.

 

8:33 a.m. Jean Lemmon left the meeting.

 

5c. City of Thomas Lagoon Closure and general service agreement- board held discussion regarding the agreement sent from the City of Thomas on a project agreement for lagoon closure with Deer Creek Conservation District.  Stan Rice from Rice Environmental LLC also spoke to the board on the project.  Motion was made by Mr. Wright, seconded by Ms. Miller, and carried; to sign project agreement for Thomas Lagoon Closure with the City of Thomas and general services agreement with Rice Environmental LLC.  Those voting ayes were; Wright, B. Miller, N. Miller and O’Daniel.

 

9:07 a.m.  Stan Rice left the meeting.

 

5d. DCCD Annual Report- Motion made by Mr. Miller, seconded by Ms. Miller, and carried: to approve DCCD Annual Report as presented and to send copy to OCC.  Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel.

 

 

5e. State Funded Cost Share Program ’18- Currently DCCD has 14 participates in the state funded cost share program ’18.  Thirteen participates have completed work and have been paid.  One participate has completed their work and a claim has been sent to OCC for approval.

 

5f. State Funded Cost Share Program ’19- Currently DCCD has 7 participants in the state funded cost share program ’19. Six participants have completed their work and claims have been paid. One participant has completed work and the work and a claim sent to OCC for approval.

Page 2 of 3 – Minutes – Deer Creek Conservation District Board of Director’s Meeting 9/11/18

 

5g. Annual Poster, Essay and Speech Contest- DCCD board members discussed the annual contest and how to increase number of participates.  Members agreed that age levels would remain the same with more emphasis being put on k-5th grade in the poster division.  Poster contest is for k-12th grade and special education with $15.00 for first place and $10.00 for second place.  Essay contest is 6th-8th grade with $30.00 for first place and $20.00 for second.  Speech contest will consist of two divisions, Division I 8th-10th grades and Division II 11th-12th grade with prizes of $50.00 for first place and $25.00 for second place.  Motion was made by Mr. Miller and seconded by Mr. Wright; and carried; to have age levels and award money as listed.  Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel.

 

5h. Designate and bond all checks and CD signees-  Motion was made by Ms. Miller and seconded by Mr. Wright, and carried; to add new DCCD district manager Larry Bryen as a check and CD signee starting September 1, 2018 and remove current district manager Christine Harper due to retirement.  Larry Wright and Shane O’Daniel are current check and CD signees also.  Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel.

 

5i. DCCD Joint Annual Plan- DCCD board was advised that the DCCD Joint Annual plan has been approved by the OCC.

 

5j. DCCD Building and Mini Storage Insurance- Motion was made by Mr. Miller and seconded by Mr. Wright; and carried; to remain with Triangle Insurance Company of Enid, OK. and pay premium of $3087.00.  Those voting ayes were; Wright, B. Miller, N. Miller and O’Daniel.

 

5k. Retirement Christine Harper- Motion was made by Mr. Wright and seconed by Ms. Miller, and carried; to accept the retirement letter of DCCD District Manager Christine Harper; Mrs. Harper was employeed at DCCD for 34 years.  Those voting ayes were: N. Miller, B. Miller, Wright and O’Daniel.

 

5l. South Central Regional Meeting- No further action taken.

 

5m. Establish Notary- Motion was made by Mr. Wright and seconded by Mr. Miller, and carried; to pay notary application fees/bond fees/filing fees/notary seal for Larry Bryen to become a notary for the district.  Those voting ayes were;  Wright, B. Miller, N. Miller and O’Daniel.

 

5n. Past Minutes Bound- Motion was made by Ms. Miller and seconded by Mr. Wright, and carried; to have past board minutes bound.  Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel.

 

5o. Newsletter Ideas- Shared ideas and discussed topics about the September newsletter.

 

5p. OACD Area IV Meeting Host- No discussion was required do to the fact that CCCD and Upper Washita had already volunteered to hosting meeting and it will be held November 6 at the Frisco Center in Clinton, OK.

 

 

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

6.      Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for July 2018 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable.  Board reviewed allocation register, bank reconciliations, and financial statements for July 2018 and Mr. O’Daniel, Chairman, notes that the allocation register, bank reconciliations, and financial statements for July 2018 are filed for audit. Motion made by Mr. Miller, seconded by Ms. Miller, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel.

 

 

 

EMPLOYEE TIME AND LEAVE RECORD REVIEW

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of July 2018.  Motion made by Mr. Wright, seconded by Mr. Miller, and carried; to approve Employee Time Sheets and leave Records for July 2018 as presented for Christine Harper.  Those voting ayes were: Wright, B. Miller, N. Miller and O’Daniel

 

 

NEW BUSINESS

8. Extra Pay for August-Motion was made by Mr. Wright and seconded by Ms. Miller, and carried; to give retiring DCCD District manager Christine Harper a $1300.00 one time pay increase for the month of August.  Those voting ayes were:  Wright, B. Miller, N. Miller and O’Daniel.

Page 3 of 3-Minutes-Deer Creek Conservation District Board of Director’s Meeting 8/14/18

 

 

 

 

            CORRESPONDENCE

None

 

REPORTS

 

10a. Directors’ reports –

 

Wright- Attended the OACD Strategic Planning Meeting, DCCD Special Board Meeting, OACD Leadership Class-Noble research institute, NACD Summer Meeting, NCPP Leadership Team Meeting Williamsburg, Va., and the Oklahoma Association of RC&D Councils Annual State conference.

 

N. Miller, B. Miller, O’Daniel- Attended the DCCD Special Board Meeting

 

 

 

10b.Equipment Manager Report: - Adjusted Gates and Latches in storage area and sprayed weeds in storage and equipment area.

 

10c. District Manager Report: Christine Harper gave written report for the month of July 2018 (see attachment “C”).  

 

 

11. Public Comments: none

 

ADJOURNMENT

12.  Motion made by Ms. Miller, seconded by Mr. Miller, and carried; for adjournment.  Those voting ayes were: B. Miller,Wright,N. Miller and O’Daniel.

 

 

Approval_____________________________________________Date_________________

Next regular board meeting to be held is on September 11, 2018, at 8:00 a.m. in the District Office.

 

CC – Oklahoma Cons. Commission         Rep. Todd Russ                           Rep. Harold Wright

         Senator Mike Shultz                      Senator Darcy Jech                       Bill Jordan, OACD Vice President

         Jimmy Emmons, OACD Pres.        Ken Hart, OACD Area IV Director                                            

                           Attachments:    Financial Statement (Exhibit “a”)

                           Attachment “A” – Cordell NRCS Monthly Report for July 2018

                           Attachment “B” – Clinton NRCS Monthly Report for July 2018

                           Attachment “C” – DCCD Staff Monthly Report for July 2018

                            

District Directors Present:             District Staff Present:                                   Associate Directors Present:

Shane O’Daniel- Chairman              Christine Harper, Dist. Mgr.                                Alveta Taylor      

Larry Wright- Vice Chairman                                                               

Nathan Miller, Member                                                                                

Bertha Miller, Member                                                       

                                                             

                                                                                   

Agency Reps Present:                           District Directors Absent:                           

 Mark Benton, NRCS                              .Tim Frymire

 Jean Lemmon, OCC Water Quality

Stan Rice-Rice Environmental LLC                                                      

 Doug Rose, CCCD District Mgr. /servicing & repair work on DCCD equipment