Meetings

Deer Creek Conservation District board meetings are held at 1 p.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2017:

  • January 10, 2017
  • February 14, 2017
  • March 14, 2017
  • April 11, 2017
  • May 9,  2017
  • June 13, 2017
  • July 11, 2017
  • August 8, 2017
  • September 12, 2017
  • October 10, 2017
  • November 14, 2017
  • December 12, 2017

 

Most Recent Minutes

 

 

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date:   October 10, 2017

Place:  300 South Broadway - Weatherford, OK.

Time:   1:00 p.m. – 2:48 p.m. 

CALL TO ORDER

1.  Shane O’Daniel, Vice-Chairman, called the meeting to order.  He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended.  Notice of this scheduled meeting is on file with the Custer County Clerk’s office.  The agenda for this meeting was posted at 9:00 a.m. October 5, 2017, at the front entrance of the district office, 300 S. Broadway, Weatherford.

 a. Review DCCD’s Compilation by CPA, Glenn McCulley of McCulley and McCulley – Mr. McCulley reviewed the DCCD compilation with the board.

 1:07 p.m. Mr. McCulley excused himself from the meeting.

AGENCY REPORTS

2.  Agency Reports:  Tiffany Green, NRCS Soil Conservationist, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during September 2017 (see attachment “A”).  Mark Benton, NRCS District Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during September 2017 (see attachment “B”).

 3a. Executive Session 1 –

Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none

 b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none


MINUTES

4.  Consideration of Approval/Disapproval of Minutes for September 12, 2017– Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve September 12, 2017 minutes as written.  Those voting ayes were: Wright, O’Daniel, and Miller.

DISTRICT OPERATIONS

5.  District Operations- Consideration of and Possible Action on the Following:

 5a. NRCS performance worksheet – Tiffany Green, Soil Conservationist, signed performance worksheet for September 2017.

 5b. Farm to Food Bank- banner quotes –Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to accept quote from Johnson signs for a 3x7 banner at a cost of $136.50. Banner will have Farm to Food Bank at top with Healthy Nutrition from Healthy Soils beneath title and then list partners of DCCD, OACD, OCC, NRCS, and Weatherford Food & Resource Center. A second banner will be purchased to list sponsors at a later time. Those voting ayes were: Wright, O’Daniel, and Miller.

 Motion by Ms. Miller, seconded by Mr. Wright, and carried; to take a short recess from board meeting. Those voting ayes were: Wright, O’Daniel, and Miller. 

 Board recessed at 1:26 p.m. and Mark Benton left the meeting.

 1:54 p.m. board returned to regular session.

 5c. State Funded Cost Share Program ’18– Currently DCCD has 14 participants in the state funded cost share program ’18. Two participants have completed work and have been paid. 

 5d. Ideas for district lot – no discussion held

 5e. DCCD allocation for FY ’18 – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve the revised allocation for FY ’18 sent from OCC. Those voting ayes were: Wright, O’Daniel, and Miller.


 5f. Outstanding Cooperator/Educator/Director – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to enter Shane O’Daniel for the outstanding director award. Those voting ayes were: Wright, O’Daniel, and Miller.

 5g. OACD Area IV Meeting-Thursday November 2, 2017 at Chickasha – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to pay registration for directors and staff willing to attend. Those voting ayes were Wright, O’Daniel, and Miller.

 5h. NACD National Meeting in Nashville, TN –January 27 – 31, 2018 - Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to pay registration, hotel, travel, and food for district directors and staff willing to attend. Those voting ayes were: Wright, O’Daniel, and Miller.

 5i. Filing of DCCD Annual Compilation (OCC 5j) and Net Worth Statement (OCC 5k) – Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to approve the DCCD compilation and send copy to Custer county clerk for filing and copy of compilation and forms OCC 5j and 5k to OCC. Those voting ayes were: Wright, O’Daniel, and Miller.

 5j. Review Emergency Action Plans for Cobb Creek Site 1, 2, and 3 - board reviewed emergency action plans.

 5k. Review equipment rental cost list – board reviewed the equipment rental cost list and held discussion but no changes were made.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

6.      Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for September 2017 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable.  Board reviewed allocation register, bank reconciliations, and financial statements for September 2017 and Mr. O’Daniel, Vice-Chairman, notes that the allocation register, bank reconciliations, and financial statements for September 2017 are filed for audit. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, O’Daniel, and Miller. 

EMPLOYEE TIME AND LEAVE RECORD REVIEW

7.  Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of September 2017.  Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve Employee Time Sheets and Leave Records for September 2017 as presented for Elton Fry, Christine Harper, and Kristi Hill.  Those voting ayes were: Wright, O’Daniel, and Miller.

NEW BUSINESS

a. Hog Trap – board held discussion on finalizing hog trap for the district to rent out. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to host a hog trap workshop before the end of the year and to contact Noble Foundation and the Oklahoma Wildlife Department to help with the event. Those voting ayes were: Wright, O’Daniel, and Miller. 

            CORRESPONDENCE

None

REPORTS

10a. Directors’ reports – 

 Miller –none

 O’Daniel – attended Farm to Food Bank meeting at DCCD office and field tour, looked over demonstration plots of Mindermins, talked to Snider, Perkins, Burton, Dickey, Buckley, and Graf in regards to the Oklahoma Healthy Soils project, signed up for Holistic Management International webinars, and attended demonstration on Emmons farm with some Australian farmers.

 Wright – teleconference with National Conservation Planning Partnership and NACD technical assistance grants, attended Farm to Food Bank meeting at DCCD office and field tour and Wildlife and Prairie Heritage Alliance meeting to tag monarch butterflies.


10b. Associate Directors –none


10c.Equipment Manager Report- brillion drill – McCoy -4.8 acres, no-till drills – Hamburger – 15 acres, Perkins – 11.1 acres, Navarre – 125.5 acres, Johnston – 60 acres and Dobrinski 20.1 acres.

 10d. District Manager Report: Christine Harper gave written report for herself and Kristi Hill for the month of September 2017 (see attachment “C”).  


11. Public Comments: none

ADJOURNMENT

12.  Motion made by Ms. Miller, seconded by Mr. Wright, and carried; for adjournment.  Those voting ayes were: Wright, O’Daniel, and Miller.  

Approval_____________________________________________Date_________________

Next regular board meeting to be held on November 14, 2017, at 1:00 p.m. in the District Office. 

CC – Oklahoma Cons. Commission        Rep. Todd Russ                           Rep. Harold Wright

Senator Mike Shultz                                Senator Darcy Jech                      Bill Jordan, OACD Vice President

Jimmy Emmons, OACD Pres.                Steve Kelley, NRCS                    Kathy Carter, OACD Area IV Director                            

                           Attachments:    Financial Statement (Exhibit “a”) 

                           Attachment “A” – Clinton NRCS Monthly Report for September 2017

                           Attachment “B” – Cordell NRCS Monthly Report for September 2017

                           Attachment “C”– DCCD Staff Monthly Report for September 2017  

Members Present:                            District Staff Present:                    Agency Reps Present:             Associate Director Present:         

Shane O’Daniel,Vice- Chair               Elton Fry, Equipment Mgr.              Tiffany Green, NRCS              Alveta Taylor

Larry Wright, Sect’y-Treas                 Christine Harper, Dist. Mgr             Mark Benton, NRCS                 Associate Director Absent:  

Bertha Miller, Member                         Kristi Hill, Inf/Educ. Coord.            Guest                                       Carol Gaunt

                                                                                           Glenn McCulley

Members Absent:

John Flaming, Chairman

Tim Frymire, Member