Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.
Schedule of regular meetings for calendar year 2018:
- January 9, 2018
- February 13, 2018
- March 13, 2018
- April 10, 2018
- May 8, 2018
- June 12, 2018
- July 10, 2018
- August 14, 2018
- September 11, 2018
- October 9, 2018
- November 13, 2018
- December 11, 2018
Most Recent Minutes
DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING
Date: February 13, 2018
Place: 300 South Broadway - Weatherford, OK.
Time: 8:01 a.m. – 9:33 a.m.
CALL TO ORDER
1. John Flaming, Chairman, called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. February 8, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.
2. Board reviewed written report of technical assistance granted from the Cordell NRCS office to DCCD producers during January 2018 (see attachment “A”) and written report of technical assistance granted from the Clinton NRCS office to DCCD producers during January 2018 (see attachment “B”).
3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none
b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none
4. Consideration of Approval/Disapproval of Minutes for January 9, 2018– Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve January 9, 2018 minutes as written. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
5. District Operations- Consideration of and Possible Action on the Following:
5a. Land judging contest –March 29th - final arrangements for the land judging contest have been made and FFA instructors, Custer County CD, OSU Extension, and NRCS are on board. Date will be March 29th with location being set at the Western Technology Center in Weatherford. Motion made by Mr. O’Daniel, seconded by Mr. Frymire, and carried; to purchase donuts, drinks, trophies, and other supplies needed for the event. Mr. O’Daniel, Mr. Miller, Mr. Frymire, and Ms. Taylor all volunteered to help with the event. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
5b. NRCS performance worksheet – no NRCS available to sign performance worksheet for January 2018.
5c. Outdoor Classroom – April 26th - board was advised preparations for the outdoor classroom are coming together. One station still needs a resource leader and location for the event will be Radar Park. No further action taken.
5d. State Funded Cost Share Program ’18– Currently DCCD has 15 participants in the state funded cost share program ’18. Five participants have completed work and have been paid.
5e. Ideas for district lot – No final decisions were made.
5f. OACD 2018 dues – Motion made by Mr. O’Daniel, seconded by Ms. Miller, and carried; to pay the OACD $400.00 dues. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
5g. Conservation Day at the Capitol, April 12, 2018 – board was advised of this date and event to place on their calendars.
5h. Feral Hog Workshop – board reviewed the feral hog outreach meeting proposal and it was noted Blaine County CD and Central North Canadian River CD will be helping Deer Creek with the event. Ms. Harper has been in contact with the other districts to work on the proposal. Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; to send in the proposal agreed upon by all districts to OCC for approval. Board members will also be asking for donations from different companies to help pay for a meal for the event. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
5i. Backyard Alternative Ag Workshop – board agreed the date of March 5th will work the best for the workshop and Ms. Harper will continue with the preparations for the event.
5j. Newsletter – board reviewed items for the next newsletter. Suggestions were made.
FINANCIAL STATEMENT AND REVIEW OF ALLOCATION
Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for January 2018 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for January 2018 and Mr. Flaming, Chairman, notes that the allocation register, bank reconciliations, and financial statements for January 2018 are filed for audit. Motion made by Mr. O’Daniel, seconded by Mr. Miller, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
EMPLOYEE TIME AND LEAVE RECORD REVIEW
7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of January 2018. Motion made by Mr. O’Daniel, seconded by Ms. Miller, and carried; to approve Employee Time Sheets and Leave Records for January 2018 as presented for Christine Harper. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
8a. OACD State awards program – motion made by Mr. O’Daniel, seconded by Mr. Frymire, and carried; for board members present to take the speech contestant and family and the poster winner and family out to eat after the awards program at the OACD State meeting on February 25, 2018. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
8b. Letter to Weatherford Mayor and city council – motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; to write a letter to the Weatherford Mayor and city council in regards to the road in front of the district is in need of repairs. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
10a. Directors’ reports –
Flaming and Miller- attended the NACD National meeting in Nashville, TN.
Frymire – making contact for donation for feral hog workshop and will have a boar buster delivered to workshop.
O’Daniel – talked with Nels Rodefeld, ODWC and Josh Gaskamp, Noble Research Institute in regards to helping with the feral hog workshop, talked with Trey Lam, OCC in regards to our letter sent to him and advising Deer Creek is still not receiving any help from Custer County CD, talked with Jimmy Emmons, director, in regards to Farm to Food Bank plots and received a call from Diane Jeans in regards to wife helping with the OACD Auxiliary.
Associate Directors –
Miller – attended the NACD National meeting in Nashville, TN. and shared with the board which breakout sessions he attended.
Taylor – made the wonderful homemade cinnamon rolls for the meeting and will make contacts for donations for the feral hog workshop meal.
10b.Equipment Manager Report- none
10c. District Manager Report: Christine Harper gave written report for the month of January 2018 (see attachment “C”).
11. Public Comments: none
12. Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; for adjournment. Those voting ayes were: Flaming, O’Daniel, Frymire, and Miller.
Next regular board meeting to be held on March 13, 2018, at 8:00 a.m. in the District Office.
CC – Oklahoma Cons. Commission Rep. Todd Russ Rep. Harold Wright
Senator Mike Shultz Senator Darcy Jech Bill Jordan, OACD Vice President
Jimmy Emmons, OACD Pres. Kathy Carter, OACD Area IV Director
Attachments: Financial Statement (Exhibit “a”)
Attachment “A” – Cordell NRCS Monthly Report for January 2018
Attachment “B” - Clinton NRCS Monthly Report for January 2018
Attachment “C” – DCCD Staff Monthly Report for January 2018
District Directors Present:
John Flaming, Chairman
Shane O’Daniel, Vice- Chair
Bertha Miller, Member
Tim Frymire, Member
District Directors Absent:
Larry Wright – Sect’y-Treas.
Agency Reps Absent:
Mark Benton, NRCS
Tiffany Green, NRCS
District Staff Present:
Associate Directors Present:
Associate Director Absent: