Meetings

Deer Creek Conservation District board meetings are held at 1 p.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2017:

  • January 10, 2017
  • February 14, 2017
  • March 14, 2017
  • April 11, 2017
  • May 9,  2017
  • June 13, 2017
  • July 11, 2017
  • August 8, 2017
  • September 12, 2017
  • October 10, 2017
  • November 14, 2017
  • December 12, 2017

 

Most Recent Minutes

 DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: August 8, 2017

Place: 300 South Broadway - Weatherford, OK.

Time: 1:00 p.m. –1:57 p.m.

CALL TO ORDER

 1. Shane O’Daniel, Vice-Chairman, called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. August 3, 2017, at the front entrance of the district office, 300 S. Broadway, Weatherford.

AGENCY REPORTS

2. Agency Reports: Board reviewed written report of technical assistance granted from the Clinton NRCS office to DCCD producers during July 2017 (see attachment “A”) and written report of technical assistance granted from the Cordell NRCS office to DCCD producers during July 2017 (see attachment “B”).

3a. Executive Session 1 –

Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- motion made by Ms. Miller, seconded by Mr. Wright, and carried; to go into executive session to discuss contracts, district agreement sheets, modifications, and/or conservation plans for Joe Hayes and Jay Walker. Those voting ayes were: Wright, O’Daniel, and Miller.

1:03 p.m. Kristi Hill and Elton Fry excused themselves from the meeting.

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –went into executive session at 1:04 p.m.

c. Board re-entered Open Session at 1:06 p.m. – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve contract, district agreement sheets, modifications, and/or conservation plans listed in item 3a.above. Those voting ayes were: Wright, O’Daniel, and Miller.

1:07 p.m. Kristi Hill and Elton Fry re-entered the meeting.

MINUTES

4. Consideration of Approval/Disapproval of Minutes for July 11, 2017– Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve July 11, 2017 minutes as written. Those voting ayes were: Wright, O’Daniel, and Miller.

DISTRICT OPERATIONS

 

5. District Operations- Consideration of and Possible Action on the Following:

5a. DCCD Annual Report – Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to approve the DCCD annual report and to send copy to OCC.. Those voting ayes were: Wright, O’Daniel, and Miller.

5b. NRCS Performance Worksheet – no NRCS present.

5c. State Funded Cost Share Program ’18– Currently DCCD has 14 participants in the state funded cost share program ’18. Two participants have completed work and have been paid. Board was notified Eddie Lee of Lee Farms, Inc. has backed out of his contract. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to transfer the obligated $2500.00 from Lee Farms, Inc. to second alternate Jay Walker – 68-018-125 (brush management), completion date of June 15, 2018, 75% cost share, and $2500.00 maximum cost share. Those voting ayes were: Wright, O’Daniel, and Miller.

5d. DCCD Allocation for FY ’18- board reviewed DCCD allocation for FY’18. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to table further discussion until the September 12, 2017 board meeting. Those voting ayes were: Wright, O’Daniel, and Miller.

5e. DCCD Building and Mini Storage Insurance – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to keep current building and mini storage insurance through Triangle Insurance at a total cost of $2838.00. Those voting ayes were: Wright, O’Daniel, and Miller.

5f. DCCD Joint Annual Plan-Approved - board was advised that DCCD joint annual plan was approved by OCC and board reviewed list from OCC on other district approved joint annual plans. No action needed.

5g. Newsletter ideas – board reviewed newsletter ideas and made suggestions.

5h. Poster/Essay/Speech Contests – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to provide poster board to area school classes 2nd grade through 12th grade and special education willing to participate. Offer essay contest to 6th , 7th, and 8th grade and speech contest to 8th grade through 12th grade. Prize money will be as follows:

Poster contest:

1st place - $15.00

2nd place - $10.00

Essay contest

1st place - $30.00

2nd place -$20.00

Speech contest

1st place -$50.00

2nd place -$25.00

Those voting ayes were: Wright, O’Daniel, and Miller.

5i. Executive Session 2 –

1. Vote in Open Session on whether to enter Executive Session as authorized by Title 25 Section 307 (B)(1) to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. none

2. Executive Session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. none

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

 

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for July 2017 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for July 2017 and Mr. O’Daniel, Vice-Chairman, notes that the allocation register, bank reconciliations, and financial statements for July 2017 are filed for audit. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, O’Daniel, and Miller.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

 

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of July 2017. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve Employee Time Sheets and Leave Record July 2017 as presented for Elton Fry, Christine Harper, and Kristi Hill. Those voting ayes were: Wright, O’Daniel, and Miller.

NEW BUSINESS

None

 CORRESPONDENCE

None

REPORTS

10a. Directors’ reports –

Miller – attended DCCD soil health field day

O’Daniel – attended DCCD soil health field day and also hosted the field day on his land.

Wright – held teleconference on National Conservation Planning Partnership, attended NACD summer board meeting and National Conservation planning partnership/conservation districts of Iowa in Des Moines, Iowa, Oklahoma Chapter of the Soil and Water Conservation Society annual meeting in Woodward, Selman Bat Watch – Oklahoma Wildlife and Prairie Heritage Alliance, and DCCD soil health field day.

10b. Associate Directors –none

10c.Equipment Manager Report- helped with office work and filling holes in equipment yard and mini storage area with concrete.

10d. District Manager Report: Christine Harper gave written report for herself and Kristi Hill for the month of July 2017 (see attachment “C”).

11. Public Comments: none

ADJOURNMENT

12. Motion made by Ms. Miller, seconded by Mr. Wright, and carried; for adjournment. Those voting ayes were: Wright, O’Daniel, and Miller.

Members Present: District Staff Present: Agency Reps Absent: Associate Director Present:

Shane O’Daniel,Vice- Chair Elton Fry, Equipment Mgr. Steve Kelley, NRCS Alveta Taylor

Larry Wright, Sect’y-Treas Christine Harper, Dist. Mgr Mark Benton, NRCS Associate Director Absent: 

Bertha Miller, Member Kristi Hill, Inf/Edu. Coord. Carol Gaunt

Member Absent:

John Flaming, Chairman

Tim Frymire, Member