Meetings

Deer Creek Conservation District board meetings are held at 1 p.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2017:

  • January 10, 2017
  • February 14, 2017
  • March 14, 2017
  • April 11, 2017
  • May 9,  2017
  • June 13, 2017
  • July 11, 2017
  • August 8, 2017
  • September 12, 2017
  • October 10, 2017
  • November 14, 2017
  • December 12, 2017

 

Most Recent Minutes

 DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: September 12, 2017

Place: 300 South Broadway - Weatherford, OK.

Time: 1:02 p.m. – 3:29 p.m.

CALL TO ORDER

1. Shane O’Daniel, Vice-Chairman, called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. September 7, 2017, at the front entrance of the district office, 300 S. Broadway, Weatherford.

AGENCY REPORTS

2. Agency Reports: Mark Benton, NRCS District Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during August 2017 (see attachment “A”).

1:07 p.m. Tiffany Green entered the meeting.

Tiffany Green, NRCS Soil Conservationist, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during August 2017 (see attachment “B”).

3a. Executive Session 1 –

Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- motion made by Mr. Frymire, seconded by Mr. Wright, and carried; to go into executive session to discuss contracts, district agreement sheets, modifications, and/or conservation plans for Roy Pieper and Olen Wingard. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:13 p.m. Carol Gaunt and Elton Fry excused themselves from the meeting.

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –went into executive session at 1:14 p.m.

c. Board re-entered Open Session at 1:17 p.m. – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve contract, district agreement sheets, modifications, and/or conservation plans listed in item 3a.above. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:18 p.m. Carol Gaunt and Elton Fry re-entered the meeting.

MINUTES

4. Consideration of Approval/Disapproval of Minutes for August 8, 2017– Motion made by Mr. Frymire, seconded by Mr. Wright, and carried; to approve August 8, 2017 minutes as written. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

DISTRICT OPERATIONS

5. District Operations- Consideration of and Possible Action on the Following:

5a. NRCS performance worksheet – Tiffany Green, Soil Conservationist, signed performance worksheet for July 2017 and Mark Benton, District Conservationist, signed performance worksheet for August 2017.

5b. Local Operational Agreement –Motion made by Mr.Wright, seconded by Mr. Frymire, and carried; to approve the local operation agreement with Clinton NRCS as presented and to forward agreement to Steve Kelley, Clinton NRCS District Conservationist, to look over and sign and return to DCCD. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5c. State Funded Cost Share Program ’18– Currently DCCD has 14 participants in the state funded cost share program ’18. Two participants have completed work and have been paid.

Motion made by Mr. Wright, seconded by Mr. Frymire, and carried; to move to item 5e. on the agenda. Those voting ayes were Wright, Frymire, O’Daniel, and Miller.

5e. Farm to Food Bank- Board held discussion on current farm to food bank project on the O’Daniel land for the Weatherford Regional Resource Center. Others involved in the project are Hunter O’Daniel, Green Cover, OACD, OCC, DCCD, and Ross Seed. The board felt a banner would be a good idea to be placed at the location of the land being used to raise the vegetables and asked district staff to check on cost for the banner.

5f. Ideas for district lot - board held discussion and shared ideas for use of the district vacant lot.

5g. Bridges to Opportunity Partner Agreement – Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to sign the bridges to opportunity partner agreement with FSA. Those voting ayes were Wright, Frymire, O’Daniel, and Miller.

5h. DCCD allocation for FY ‘18 - Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to table discussion on the DCCD allocation till the October 10, 2017 board meeting. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5i. Cave Media – website – Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to renew and pay Cave Media for DCCD’s website management system. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5j. Outstanding Cooperator/Educator/Director – board held discussion but no decisions were made.

Motion made by Ms. Miller, seconded by Mr. Wright, and carried; to move back to item 5d on the agenda and then move to remainder of the agenda. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5d. Executive Session 2 –

1. Vote in Open Session on whether to enter Executive Session as authorized by Title 25 Section 307 (B)(1) to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Motion made by Mr. Wright, seconded by Mr. Frymire to enter executive session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:55 p.m. Tiffany Green, Mark Benton, Elton Fry, and Christine Harper excused themselves from the meeting.

2. Executive Session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Board went into executive session at 1:56 p.m.

3. Return to Open Session- discussion and possible action related to the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee.

Board returned to open session at 2:48 p.m. and Christine Harper re-entered the meeting.

Motion made by Mr. Frymire, seconded by Ms. Miller to eliminate the Information/Education Coordinator position occupied by Kristi Hill due to the reduction of allocation money from OCC and board will ask her to continue working till October 31, 2017 with salary and benefits paid by the district for the month of October. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

Motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to eliminate the Equipment Manager position occupied by Elton Fry with the district due to the reduction of allocation money from OCC and board will ask him to work till October 31, 2017 with wages paid by the district. Also, a letter from the district to OCC advising the decision to cut the Information/Education Coordinator position and asking for a new allocation to be sent to the district reflecting this change. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

3:11 p.m. Tim Frymire and Carol Gaunt left the meeting.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for August 2017 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for August 2017 and Mr. O’Daniel, Vice-Chairman, notes that the allocation register, bank reconciliations, and financial statements for August 2017 are filed for audit. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, O’Daniel, and Miller.

a. Disposition of maturing CD at First National Bank of Thomas -$10,096.04 – Motion made by Mr. Wright, seconded by Ms. Miller and carried; to let CD automatically renew. Those voting ayes were: Wright, O’Daniel, and Miller.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of August 2017. Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to approve Employee Time Sheets and Leave Record August 2017 as presented for Elton Fry, Christine Harper, and Kristi Hill. Those voting ayes were: Wright, O’Daniel, and Miller.

NEW BUSINESS

a. OACD Conservation Youth Contest – OACD needs to raise $5,000 for youth contest cash and prize awards and they are asking districts to help by working with your directors to identify and solicit sponsorships from your local community to help fund the youth contests. Board members held discussion on businesses they would contact to solicit sponsorships.

CORRESPONDENCE

None

REPORTS

10a. Directors’ reports –

Miller –none

O’Daniel – attended Farm to Food Bank project and press conference in Leedey, talked to Noble Foundation in regards to a feral hog pilot project, Reonna Gossen on education material, and had coffee and donuts with Brett Peshek with Green Cover.

Wright – attended Oklahoma Association of RC&D Councils state summit, Oklahoma Wildlife and Prairie Heritage Alliance meeting in Enid, Oklahoma Conservation Historical Society meeting in OKC, Farm to Food Bank project and press conference in Leedey, and OACD board meeting in OKC.

10b. Associate Directors –none

10c.Equipment Manager Report- none

10d. District Manager Report: Christine Harper gave written report for herself and Kristi Hill for the month of August 2017 (see attachment “C”).

11. Public Comments: none

ADJOURNMENT

12. Motion made by Ms. Miller, seconded by Mr. Wright, and carried; for adjournment. Those voting ayes were: Wright, O’Daniel, and Miller.

Associate Director Present:

Shane O’Daniel,Vice- Chair Elton Fry, Equipment Mgr. Tiffany Green, NRCS Carol Gaunt

Larry Wright, Sect’y-Treas Christine Harper, Dist. Mgr Mark Benton, NRCS Associate Director Absent: 

Bertha Miller, Member Alveta Taylor

Tim Frymire, Member

Member and Staff Absent:

John Flaming, Chairman

Kristi Hill, Inf/Education Coord.