Meetings

Deer Creek Conservation District board meetings are held at 1 p.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2017:

  • January 10, 2017
  • February 14, 2017
  • March 14, 2017
  • April 11, 2017
  • May 9,  2017
  • June 13, 2017
  • July 11, 2017
  • August 8, 2017
  • September 12, 2017
  • October 10, 2017
  • November 14, 2017
  • December 12, 2017

 

Most Recent Minutes

 DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: June 13, 2017

Place: 300 South Broadway - Weatherford, OK.

Time: 1:00 p.m. –3:13 p.m.

CALL TO ORDER

1. Bertha Miller, Chair, called the meeting to order. She noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. June 8, 2017, at the front entrance of the district office, 300 S. Broadway, Weatherford.

AGENCY REPORTS

2. Agency Reports: Steve Kelley, District Conservationist, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during May 2017 (see attachment “A”). Mark Benton, District Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during May 2017 (see attachment “B”).

3a. Executive Session 1 –

Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none

MINUTES

4. Consideration of Approval/Disapproval of Minutes for May 9, 2017– Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve May 9, 2017 minutes as written. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

DISTRICT OPERATIONS

5. District Operations- Consideration of and Possible Action on the Following:

5a. Budget Request – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve DCCD Budget Request as written and to send original copy to OCC. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5b. NRCS Performance Worksheet – Steve Kelley, District Conservationist, signed performance worksheet for May 2017.

5c. State Funded Cost Share Program ’17– Currently DCCD has four participants in the state funded cost share program ’17. Three participants have completed work and have been paid.

5d. State Funded Cost Share Program ’18 – Currently DCCD has 14 participants in the state funded cost share program ’18. Two participants have completed work and one has been paid.

5e. Soil Health Field Day-July 25 (cooperative agreement) – Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to sign cooperative agreement between OCC and DCCD- OSU CIG Soil Health Field Day and return original copy to OCC. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:18 p.m. Alveta Taylor entered the meeting.

5f. District Policy Handbook- Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve the district policy handbook and attachments as written. A copy will be maintained on the district computer and a printed copy in bookcase in front office. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5g. Executive Session 2 –

1. Vote in Open Session on whether to enter Executive Session as authorized by Title 25 Section 307 (B)(1) to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee.

Motion made by Mr. O’Daniel, seconded by Mr. Frymire, and carried; to enter executive session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:20 p.m. Steve Kelley, George Moore, Mark Benton, Kristi Hill, Elton Fry, Alveta Taylor, and Christine Harper excused themselves from the meeting.

2. Executive Session to discuss the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Board went into executive session at 1:21 p.m.

3. Return to Open Session- discussion and possible action related to the employment, hiring, appointment, promotion, demotion, or resignation of any individual salaried employee. Board returned to open session at 2:45 p.m. Motion made by Mr. Wright, seconded by Mr. O’Daniel to table any decisions until further information can be gathered. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

2:46 p.m. Kristi Hill, Elton Fry, and Christine Harper re-entered the meeting.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for May 2017 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for May 2017 and Ms. Miller, Chair, notes that the allocation register, bank reconciliations, and financial statements for May 2017 are filed for audit. Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of May 2017. Motion made by Mr. Wright, seconded by Mr. Frymire, and carried; to approve Employee Time Sheets and Leave Record May 2017 as presented for Elton Fry, Christine Harper, and Kristi Hill. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

NEW BUSINESS

none

 CORRESPONDENCE

none

REPORTS

10a. Directors’ reports –

Miller- attended special joint meeting of the board of directors and funeral for past DCCD secretary Sue Harper.

Frymire – attended special joint meeting of the board of directors.

Wright – attended OACD meeting with Muscogee Creek Nation, planning meeting for next National Land and Range contest, National Conservation Planning Partnership teleconference, retirement party for Kirk Schriener, special joint meeting of the board of directors, funeral for past DCCD secretary Sue Harper, and took his brother to visit the Love County CD since he owns land in that district.

O’Daniel – attended special joint meeting of the board of directors, drove to Nebraska to get cover crop mix for regional food bank garden in cooperation with OCC, planting soil health plot and test plot for DCCD soil health field day, invited Representative Harold Wright to DCCD soil health field day, and attended funeral for past DCCD secretary Sue Harper.

10b. Associate Directors –

Taylor- attended special joint meeting of the board of directors and funeral for past DCCD secretary Sue Harper.

10c.Equipment Manager Report-

Drill usage for May:

Grasslander – Bell-32.9 acres John Deere no till drills- Sauer – 30 acres Gossen- 168 acres

Sanders – 65 acres Sauer- 133 acres Hamburger – 88 acres

Brillion drill – Beck -13.9 acres Perkins- 10 acres Mast – 112.7 acres

Dyck – 16.3 acres Buckley – 40 acres Dixon - drill #2 currently out

Harrel -11.1 Beck – 17 acres Bailey –drill #3 currently out

Kliewer- 14 acres

Buckley – 24 acres

10d. District Manager Report: Christine Harper gave written report for herself and Kristi Hill for the month of May 2017 (see attachment “C”).

11. Public Comments: none

ADJOURNMENT

12. Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; for adjournment. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

CC – Oklahoma Cons. Commission Rep. Todd Russ Rep. Harold Wright

Senator Mike Shultz Senator Darcy Jech Bill Jordan, OACD

Jimmy Emmons, OACD Pres. Steve Kelley, NRCS Kathy Carter, OCC Commissioner Area IV

Members Present: District Staff Present: Agency Reps Present:

Bertha Miller, Chair Elton Fry, Equipment Mgr. Steve Kelley, NRCS

Shane O’Daniel, Sect’y-Treas Christine Harper, Dist. Mgr Mark Benton, NRCS

Larry Wright, Member Kristi Hill, Inf/Edu. Coord. George Moore, OCC

Tim Frymire, Member

Member Absent:

John Flaming, Vice-Chair

Associate Director Present: Associate Director Absent:

Alveta Taylor Carol Gaunt