Meetings

Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2018:

  • January 9, 2018
  • February 13, 2018
  • March 13, 2018
  • April 10, 2018
  • May 8,  2018
  • June 12, 2018
  • July 10, 2018
  • August 14, 2018
  • September 11, 2018
  • October 9, 2018
  • November 13, 2018
  • December 11, 2018

 

Most Recent Minutes

 

 

 

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

 

Date:   December 12, 2017

Place:  300 South Broadway - Weatherford, OK.

Time:   1:10 p.m. – 2:19 p.m.

  

CALL TO ORDER

1.  John Flaming, Chairman, called the meeting to order.  He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended.  Notice of this scheduled meeting is on file with the Custer County Clerk’s office.  The agenda for this meeting was posted at 9:00 a.m. December 7, 2017, at the front entrance of the district office, 300 S. Broadway, Weatherford.

 

AGENCY REPORTS

2.  Agency Reports:  Board reviewed written report of technical assistance granted from the Clinton NRCS office to DCCD producers during November 2017 (see attachment “A”) and written report of technical assistance granted from the Cordell NRCS office to DCCD producers during November 2017 (see attachment “B”).

 

3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none

 

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none

MINUTES

4.  Consideration of Approval/Disapproval of Minutes for November 14, 2017– Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve November 14, 2017 minutes as written.  Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

DISTRICT OPERATIONS

5.  District Operations- Consideration of and Possible Action on the Following:

 

5a. Final State Funded Program ’17 report from OCC – board reviewed report and saw no discrepancies on DCCD report. 

 

5b. NRCS performance worksheet – no NRCS available to sign performance worksheet for November 2017.

 

5c. Notice of Schedule of Regular Meetings for Calendar Year 2018 OCC-4A – Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; to approve the schedule of regular meetings for calendar year 2018 as presented and a copy be sent to OCC and Custer County Clerk for filing.  Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

 

5d. State Funded Cost Share Program ’18– Currently DCCD has 15 participants in the state funded cost share program ’18. Four participants have completed work and have been paid. 

 

5e. Ideas for district lot – No final decisions were made.

 

5f. Possible purchase of vegetable seeds/seed potatoes/onion sets – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to purchase vegetable seeds/seed potatoes/onion sets to sell this spring. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

 

5g. NACD National Meeting in Nashville, TN –January 27-31, 2018 – Board invited associate director Nathan Miller to attend the national meeting to become more informed on NACD and current conservation efforts. Motion made by Mr. Frymire, seconded by Mr. Wright to pay registration, hotel, food, and gas expenses for Mr. Miller to attend the national meeting if he is willing to attend.  Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

 

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

6.      Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District,

 Financial Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the

 financial statement for November 2017 was given, attached hereto as Exhibit “a”, and the Allocation

 Register and accounts receivable and payable.  Board reviewed allocation register, bank reconciliations,

 and financial statements for November 2017 and Mr. Flaming, Chairman, notes that the allocation register,

 bank reconciliations, and financial statements for November 2017 are filed for audit. Motion made by Mr.

 Frymire, seconded by Mr. Wright, and carried; to pay accounts payable and to sign claims for

 reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, O’Daniel,

 Flaming, Frymire, and Miller.

 

EMPLOYEE TIME AND LEAVE RECORD REVIEW

7.  Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of November 2017.  Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve Employee Time Sheets and Leave Records for November 2017 as presented for Christine Harper.  Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

NEW BUSINESS

a. DCCD board meeting time change – Motion made by Mr. O’Daniel, seconded by Mr. Frymire, and carried; to change board meeting time from 1:00 p.m. to 8:00 a.m. starting in January 2018 and for the time to be changed to 8:00 a.m. on the notice of schedule of regular meetings for calendar year 2018 (OCC-4A) and for the OCC-4A form to be mailed to OCC and Custer County Clerk for filing. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

 

b. Pay increase for December 2017 only - Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; to give a pay increase of $1350.00 to Ms. Harper for December 2017 only. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller. Ms. Harper thanked the board for their generosity.

 

c. Letter to OCC in regards to promised help from Custer County Conservation District due to the reduction of personnel in the Deer Creek office. Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; to send a letter to Trey Lam with copy to Deanna LeGrand asking for help in making an agreement between the districts work. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.

 

            CORRESPONDENCE

None

REPORTS

10a. Directors’ reports – 

Flaming, Miller, and Frymire- none.

O’Daniel –spoke to Jay Baker, Custer County Conservation District director in regards to setting up a meeting time to discuss Custer County CD helping Deer Creek CD as instructed by OCC and no response to date. Attended watershed inspections on Cobb Creek Site 1, 2, and 3 with Mark Benton and Blake Ball.

Wright – attended OACD Area I meeting in Cherokee, Oklahoma Wildlife & Prairie Heritage Alliance meeting in Taloga, Southern Soil Health Conference in Wichita Falls, TX, OACD partnership lunch and board meeting, and held a teleconference with National Conservation Planning Partnership.

Associate Directors –none

 

10b.Equipment Manager Report- none

 

10c. District Manager Report: Christine Harper gave written report for the month of November 2017 (see attachment “C”).  

 

11. Public Comments: none

ADJOURNMENT

12.  Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; for adjournment.  Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.  

 

Approval_____________________________________________Date_________________

Next regular board meeting to be held on January 9, 2018, at 8:00 a.m. in the District Office. 

 

CC – Oklahoma Cons. Commission         Rep. Todd Russ                           Rep. Harold Wright

         Senator Mike Shultz                      Senator Darcy Jech                       Bill Jordan, OACD Vice President

        Jimmy Emmons, OACD Pres.        Steve Kelley, NRCS                     Kathy Carter, OACD Area IV Director                                            

                           Attachments:    Financial Statement (Exhibit “a”) 

                           Attachment “A” – Clinton NRCS Monthly Report for November 2017

                           Attachment “B” - Cordell NRCS Monthly Report for November 2017

                           Attachment “C” – DCCD Staff Monthly Report for November 2017

                           

District Directors Present:           District Staff Present:                   Associate Directors Present:

John Flaming, Chairman              Christine Harper, Dist. Mgr.             Nathan Miller

Shane O’Daniel, Vice- Chair                                                                Associate Directors Absent:                             

Larry Wright, Sect’y-Treas                                                                  Alveta Taylor                              

Bertha Miller, Member                                                                          Carol Gaunt                                                                              

Tim Frymire, Member