Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.
Schedule of regular meetings for calendar year 2018:
- January 9, 2018
- February 13, 2018
- March 13, 2018
- April 10, 2018
- May 8, 2018
- June 12, 2018
- July 10, 2018
- August 14, 2018
- September 11, 2018
- October 9, 2018
- November 13, 2018
- December 11, 2018
Most Recent Minutes
DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING
Date: January 9, 2018
Place: 300 South Broadway - Weatherford, OK.
Time: 8:04 a.m. – 9:08 a.m.
CALL TO ORDER
1. Shane O’Daniel, Vice Chairman, called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. January 4, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.
2. Agency Reports: Mark Benton, NRCS, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during December 2017 (see attachment “A”).
8:09 a.m. Tiffany Green entered the meeting.
Tiffany Green, NRCS, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during December 2017 (see attachment “B”).
3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- none
b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –none
4. Consideration of Approval/Disapproval of Minutes for December 12, 2017– Motion made by Mr. Frymire, seconded by Mr. Wright, and carried; to approve December 12, 2017 minutes as written. Those voting ayes were: Wright, O’Daniel, Frymire, and Miller.
5. District Operations- Consideration of and Possible Action on the Following:
5a. Land judging contest – board was advised contacts have been made to the Weatherford FFA and Thomas/Fay/Custer FFA teachers requesting open calendar dates to hold the land judging contest in Weatherford. No responses have been received as of this date. Board also discussed possible locations to hold the event. No further action taken
5b. NRCS performance worksheet – Tiffany Green, NRCS, signed performance worksheet for November 2017 and December 2017.
5c. Outdoor Classroom – board was advised the date of April 26th has been scheduled with the schools and resource people. We will need to find a few more resource people as some had prior commitments. Location for the event will be held either at PBar Farms or Radar Park. No further action taken.
5d. State Funded Cost Share Program ’18– Currently DCCD has 15 participants in the state funded cost share program ’18. Four participants have completed work and have been paid. Reminder letters were sent to applicants that have not completed their work stating that work must be completed by June 15, 2018 in order for them to receive their cost share.
5e. Ideas for district lot – No final decisions were made.
5f. Yard spraying bids – Motion made by Mr. Wright, seconded by Ms. Miller, and carried; to accept bid of $40.00 per spraying from Craig Price. Those voting ayes were: Wright, O’Daniel, Frymire, and Miller.
8:35 a.m. John Flaming entered the meeting.
5g. Conservation Day at the Capitol, April 12, 2018 – board was advised of this date and event to place on their calendars.
5h. OACD State Meeting – Feb. 25-27, 2018 Embassy Suites Downtown/Medical Center, OKC – motion made by Ms. Miller, seconded by Mr. Wright, and carried; to pay hotel, registration, meals, and travel expenses for directors, associate directors, and staff willing to attend. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.
5i. November 2017 financial statement correction – motion made by Mr. Wright, seconded by Ms. Miller, and carried; to make correction on first page of the November 2017 financial statement as follows:
Check #2842 was crossed out to show it was paid online
Check #2843 was crossed out to show it was paid online
Check #2844 was crossed out to show it was paid with check #2864
Check #2845 was crossed out to show it was paid with check #2865
Vice Chairman Mr. O’Daniel signed and dated the pin and ink changes. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.
FINANCIAL STATEMENT AND REVIEW OF ALLOCATION
Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial
Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for December 2017 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for December 2017 and Mr. O’Daniel, Vice Chairman, notes that the allocation register, bank reconciliations, and financial statements for December 2017 are filed for audit. Motion made by Mr. Frymire, seconded by Mr. Wright, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.
EMPLOYEE TIME AND LEAVE RECORD REVIEW
7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of December 2017. Motion made by Mr. Wright, seconded by Mr. Frymire, and carried; to approve Employee Time Sheets and Leave Records for December 2017 as presented for Christine Harper. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.
a. Backyard Alternative Ag workshop – motion made by Mr. Frymire, seconded by Ms. Miller, and carried; to host this workshop in February, for Larry Wright to be the speaker, and district pay for needed items to host the event. Those voting ayes were: Wright, O’Daniel, Flamining, Frymire, and Miller.
10a. Directors’ reports –
Flaming, Miller, and Frymire- none.
O’Daniel –filled out and sent in OACD leadership package.
Wright – held a teleconference with National Conservation Planning Partnership and with Oklahoma Chapter of Soil and Water Conservation Society, attended Conservation Night of the Movies at Ponca City Poncan Theatre, Oklahoma Wildlife and Prairie Heritage Alliance annual meeting, working on NCPP-award for conservation plan, filled out AgCounts-Ag Census.
Associate Directors –
Gaunt and Miller –none.
Taylor – wrote up application for OACDE outstanding employee and mailed it in and attended retirement party for Steve Kelley.
10b.Equipment Manager Report- none
10c. District Manager Report: Christine Harper gave written report for the month of December 2017 (see attachment “C”).
11. Public Comments: none
12. Motion made by Ms. Miller, seconded by Mr. Frymire, and carried; for adjournment. Those voting ayes were: Wright, O’Daniel, Flaming, Frymire, and Miller.
Next regular board meeting to be held on February 13, 2018, at 8:00 a.m. in the District Office.
CC – Oklahoma Cons. Commission Rep. Todd Russ Rep. Harold Wright
Senator Mike Shultz Senator Darcy Jech Bill Jordan, OACD Vice President
Jimmy Emmons, OACD Pres. Kathy Carter, OACD Area IV Director
Attachments: Financial Statement (Exhibit “a”)
Attachment “A” – Cordell NRCS Monthly Report for December 2017
Attachment “B” - Clinton NRCS Monthly Report for December 2017
Attachment “C” – DCCD Staff Monthly Report for December 2017
District Directors Present: Associate Directors Present:
John Flaming, Chairman Nathan Miller
Shane O’Daniel, Vice- Chair Carol Gaunt
Larry Wright, Sect’y-Treas Alveta Taylor
Bertha Miller, Member
Tim Frymire, Member
District Staff Present:
Christine Harper, District Manager
Agency Reps Present:
Mark Benton, NRCS
Tiffany Green, NRCS