Meetings

Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2018:

  • January 9, 2018
  • February 13, 2018
  • March 13, 2018
  • April 10, 2018
  • May 8,  2018
  • June 12, 2018
  • July 10, 2018
  • August 14, 2018
  • September 11, 2018
  • October 9, 2018
  • November 13, 2018
  • December 11, 2018

 

Most Recent Minutes

   

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: June 12, 2018

Place: 300 South Broadway - Weatherford, OK.

Time: 8:08 a.m. – 9:25 a.m.

CALL TO ORDER

1. John Flaming, Chairman, called the meeting to order. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. June 7, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.

a. Loyalty Oath and oath of Office (Wright) - Loyalty oath and oath of office was administered to Larry Wright by notary Christine Harper.

AGENCY REPORTS

2. Mark Benton, NRCS District Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during May 2018 (see attachment “A”) Tiffany Green, NRCS Acting District Conservationist, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during May 2018 (see attachment “B”).

3a. Executive Session 1 –Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to go into executive session to discuss contracts, district agreement sheets, modifications, and/or conservation plans for Randall Smith, Korner K Farms LLC, and Nathan M. Miller. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –went into executive session at 8:17 a.m. Board asked those present to stay.

c. Board re-entered Open Session at 8:20 a.m. – Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to approve contract, district agreement sheets, modifications, and/or conservation plans for Randall Smith, Korner K Farms LLC, and Nathan M. Miller. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

MINUTES

4. Consideration of Approval/Disapproval of Minutes for May 8, 2018– Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve May 8, 2018 minutes as written. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

8:22 a.m. Doug Rose entered the meeting.

DISTRICT OPERATIONS

5. District Operations- Consideration of and Possible Action on the Following:

5a. NRCS Performance Worksheet – Tiffany Green, NRCS, signed off on performance worksheet for May 2018.

5b. Soil Health Field Day/Farm to Food Bank- July 17th – board was advised that a cover crop for the soil health field day is not established and there has not been enough moisture to plant the food plot for the Farm to Food Bank so the field day will be rescheduled.

5c. Budget Request -Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve the DCCD budget request as presented and for a copy to be sent to OCC. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

5d. Yellowbook ad renewal – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to renew ad in Yellowbook for $360.00. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

5e. Oklahoma Conservation Historical Society memberships – Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to pay $100 for a Founders membership. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

5f. State Funded Cost Share Program ’18– Currently DCCD has 15 participants in the state funded cost share program ’18. Six participants have completed work and have been paid. Six participants have completed their work and claims have been sent to OCC for approval, one participant has decided not to complete work and two participants are close to finishing their projects.

5g. State Funded Cost Share Program ’19- Currently DCCD has 7 participants in the state funded cost share program ’19. Six participants have completed their work and claims have been sent to OCC for approval.

5h. Fidelity Bond – Motion made by Mr. Wright, seconded by Mr. Frymire, and carried; to pay State Farm for fidelity bond in the amount of $154.00. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for May 2018 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for May 2018 and Mr. Flaming, Chairman, notes that the allocation register, bank reconciliations, and financial statements for May 2018 are filed for audit. Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

 

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of May 2018. Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to approve Employee Time Sheets and Leave Records for May 2018 as presented for Christine Harper. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

NEW BUSINESS

a. Pending Retirement (Harper) – board reviewed email from Lisa Knuaf-Owen, OCC Assistant Director, which gave hiring options to the district for a replacement for Ms. Harper when she retires.

b. Water well testing- Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to host a Blue Thumb water well testing on October 16, 2018. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

CORRESPONDENCE

none

REPORTS

10a. Directors’ reports –

Wright – held teleconference with NACD communication committee and National Conservation Planning Partnership, attended feral hog eradication workshop, OCC board meeting, Monarch Watch provided milkweed plants and DCCD received 250 plants, distributed milkweed plants at the Weatherford Farmers Market, and attended meeting for Oklahoma Chapter of the Soil and Water Conservation Society.

Frymire- sent Boar Buster from W & W to the feral hog eradication workshop and got Farm Credit employees to cook the hamburgers for the event.

Flaming – attended the feral hog eradication workshop.

O’Daniel – none

Associate Directors –

Miller – attended the feral hog eradication workshop

10b.Equipment Manager Report: - serviced and set brillion drill, tightened chain on no-till #3, calibrated grassland drill for Flaming and seed was too fine, serviced no-till drills, added half speed kit to no-till #3, serviced and set sprigger, calibrated grasslander drill with new seed order and delivered drill to Flaming, picked up grasslander, serviced and cleaned out, changed wheels on equipment yard gate, repairs on no-till #2, serviced and set brillion drill.

10c. District Manager Report: Christine Harper gave written report for the month of May 2018 (see attachment “C”).

11. Public Comments: none

                                                ADJOURNMENT

12. Motion made by Mr. O'Daniel, seconded by Mr. Frymire, and carried; for adjournment. Those voting ayes were: Wright, Flaming, O’Daniel, and Frymire.

Approval_____________________________________________Date________________

Next regular board meeting to be held on July 10, 2018, at 8:00 a.m. in the District Office.

CC – Oklahoma Cons. Commission   Rep. Todd Russ      Rep. Harold Wright

Senator Mike Shultz      Senator Darcy Jech       Bill Jordan, OACD Vice President

 Jimmy Emmons, OACD Pres.       Ken Hart, OACD Area IV Director

Attachments: Financial Statement (Exhibit “a”)

Attachment “A” – Cordell NRCS Monthly Report for May 2018

Attachment “B” – Clinton NRCS Monthly Report for May 2018

Attachment “C” – DCCD Staff Monthly Report for May 2018

 Agency Reps Present:

Mark Benton, NRCS

Tiffany Green, NRCS

Doug Rose, CCCD District Mgr. /servicing & repair work on DCCD equipment 

District Directors Present:

John Flaming, Chairman

Shane O’Daniel, Vice- Chair 

Larry Wright - Sect'y-Treas.

Tim Frymire, Member 

District Directors Absent:

Bertha Miller, Member

District Staff Present:

Christine Harper

Associate Directors Present:

Nathan Miller

Associate Director Absent:

Carol Gaunt

Alveta Taylor

SPECIAL MEETING

 

DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: June 26, 2018

Place: 300 South Broadway - Weatherford, OK.

Time: 3:00 p.m. – 3:44 p.m.

CALL TO ORDER

1. John Flaming, Chairman, called the meeting to order. He noted this was a special scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. June 21, 2018, at the front entrance of the district office, 300 S. Broadway, Weatherford.

DISTRICT OPERATIONS

2. District Operations - Discussion and possible action on the following:

2a. Establishing steps to fill upcoming employee vacancy, including but not limited to, job description development, advertising vacancy, setting rate of pay and establishing proposed hiring date. – Board held lengthy discussion. Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to approve the following:

Advertise job position in the Weatherford Daily News and the Thomas Tribune and also place announcement on district website and facebook. Check on possibility of placing announcement on OCC and OACD website.

Job position title- District Manager

Job applications will be due COB July 16, 2018

Job description (see attachment “A”)

Job pay rate $11.50 per hour

Proposed hiring date – August 1, 2018 (Probationary month to train/work up to 30 hours per week/pay hourly wage only)

The district desires to bring someone on full-time with benefits at a reimbursable rate of $11.50 per hour beginning September 1, 2018. District will pay prorated longevity and a portion of the (normally reimbursable) annual leave balance for a total of $3975.00 to retiring District Manager.

Those voting ayes were; Wright, Flaming, O’Daniel, and Miller.

ADJOURNMENT

3. Motion made by Ms. Miller, seconded by Mr. O’Daniel, and carried; for adjournment. Those voting ayes were: Wright, Flaming, O’Daniel, and Miller.

Approval_____________________________________________Date________________

CC – Oklahoma Cons. Commission       Rep. Todd Russ       Rep. Harold Wright

Senator Mike Shultz        Senator Darcy Jech        Bill Jordan, OACD Vice President

Jimmy Emmons, OACD Pres.           Ken Hart, OACD Area IV Director

Attachment “A” – Job Description

District Directors Present:            District Staff Present:

John Flaming, Chairman                 Christine Harper, Dist. Mgr.

Shane O’Daniel, Vice- Chair .

Larry Wright – Sect’y-Treas.

Bertha Miller, Member  

District Director Absent: 

 Tim Frymire, Member