Meetings

Deer Creek Conservation District board meetings are held at 1 p.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2017:

  • January 10, 2017
  • February 14, 2017
  • March 14, 2017
  • April 11, 2017
  • May 9,  2017
  • June 13, 2017
  • July 11, 2017
  • August 8, 2017
  • September 12, 2017
  • October 10, 2017
  • November 14, 2017
  • December 12, 2017

 

Most Recent Minutes

 DEER CREEK CONSERVATION DISTRICT BOARD OF DIRECTORS MEETING

Date: May 9, 2017

Place: 300 South Broadway - Weatherford, OK.

Time: 1:07 p.m. –2:26 p.m.

CALL TO ORDER

1. Bertha Miller, Chair, called the meeting to order. She noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 9:00 a.m. May 4, 2017, at the front entrance of the district office, 300 S. Broadway, Weatherford.

a. Oath of Office and Loyalty Oath (Miller) – oath of office and loyalty oath was administered to Ms. Miller by notary Ms. Harper.

AGENCY REPORTS

2. Agency Reports: Tiffany Green, Soil Conservationist, gave written report of technical assistance granted from the Clinton NRCS office to DCCD producers during April 2017 (see attachment “A”). Jon Mann, Soil Conservationist, gave written report of technical assistance granted from the Cordell NRCS office to DCCD producers during April 2017 (see attachment “B”).

1:13 p.m. Tim Frymire entered the meeting.

3a. Executive Session 1 –

Vote to go into Executive Session, Per Title 25 Section 307(B) (7) to discuss contracts, district agreement sheets, modifications, and/or conservation plans- Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to go into executive session to discuss contracts, district agreement sheets, modifications, and/or conservation plans for Bell Land & Cattle LLC, Darren Amen, C&R Land LLC, Trent Koch, Dean Koch, Chad Lee, Lee Farms Inc., Harvey J. Penner, Susan Steiner, Garland Leonard, Blake Drinnon, Scott Claussen , Rick Payne, Rex Payne, Steve Williamson, Bob McLemore, Justin Weichel, Don Scales, and Bryan Bayless. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:15 p.m. Carol Gaunt, Alveta Taylor, Elton Fry and Kristi Hill excused themselves from the meeting.

b. Executive Session to Discuss and Review contracts, district agreement sheets, modifications, and/or conservation plans in item (3a.) above –went into executive session at 1:16 p.m.

c. Board re-entered Open Session at 1:23 p.m. – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve contract, district agreement sheets, modifications, and/or conservation plans listed in item 3a.above. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

1:24 p.m. Carol Gaunt, Alveta Taylor, Elton Fry and Kristi Hill re-entered the meeting.

MINUTES

4. Consideration of Approval/Disapproval of Minutes for April 11, 2017– Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve April 11, 2017 minutes with one change. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

DISTRICT OPERATIONS

5. District Operations- Consideration of and Possible Action on the Following:

5a. Newsletter ideas – board reviewed newsletter ideas and made suggestions.

5b. NRCS Performance Worksheet – Tiffany Green, Soil Conservationist, signed performance worksheet for April 2017.

5c. State Funded Cost Share Program ’17– Currently DCCD has four participants in the state funded cost share program ’17. Three participants have completed work and have been paid.

5d. State Funded Cost Share Program ’18 – Currently DCCD has 14 participants in the state funded cost share program ’18.

5e. Soil Health Workshop – board held discussion on possible dates for a soil health workshop and asked district staff to contact Steve Alspach, NRCS, and OCC to conduct workshop and check on possible dates in July they might be available. District staff will report back at the June 13, 2017 board meeting.

5f. Joint Annual Plan – board reviewed joint annual plan. Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to approve the joint annual plan for DCCD with the changing of NRCS goals to the latest goals available and to forward copy to OCC for their approval. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5g. District Policy Handbook – Mr. Wright shared a draft district policy with the board and they held discussion. Wright will make needed changes and present the changed district policy handbook at the June 13, 2017 board meeting.

5h. Affiliate Memberships – Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to leave current NACD membership at $75.00. District staff will send out membership letters to the financial institutions this month and advise board members of results. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

5i. Budget Request – board reviewed draft budget request for DCCD and made suggested changes. District staff will make needed changes and present budget request at the June 13, 2017 board meeting.

FINANCIAL STATEMENT AND REVIEW OF ALLOCATION

Consideration of Possible Action on District Reimbursement Claim, Payment of Bills Owed by District, Financial

Statements, Bank Statement Reconciliations, and Review of Allocation Register - Review of the financial statement for April 2017 was given, attached hereto as Exhibit “a”, and the Allocation Register and accounts receivable and payable. Board reviewed allocation register, bank reconciliations, and financial statements for April 2017 and Ms. Miller, Chair, notes that the allocation register, bank reconciliations, and financial statements for April 2017 are filed for audit. Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; to pay accounts payable and to sign claims for reimbursement from the Oklahoma Conservation Commission. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

EMPLOYEE TIME AND LEAVE RECORD REVIEW

7. Consideration of and Possible Action on District Employee Timesheets and Leave Record for Month of April 2017. Motion made by Mr. Wright, seconded by Mr. O’Daniel, and carried; to approve Employee Time Sheets and Leave Record April 2017 as presented for Elton Fry, Christine Harper, and Kristi Hill. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

NEW BUSINESS

a. Hibu (Yellowbook) advertising - Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to advertise the mini storages in Yellowbook for $360.00 for a year. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

b. Mini storage door –board was advised one of the mini storage doors needs a spring replaced. Motion made by Mr. O’Daniel, seconded by Mr. Wright, and carried; to have door spring replaced. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

 CORRESPONDENCE

none

REPORTS

10a. Directors’ reports –

Miller- attended outdoor classroom

Frymire – attended outdoor classroom for a short time and took a gopher machine to Entz auction.

Wright – attended Oklahoma Association of RC&D councils meeting in OKC, Congrssman Frank Lucus town hall meeting in Weatherford, Dewey County CD open house and hog trap demonstration with state/federal trappers, Conservation Campaign at the Capitol, DCCD outdoor classroom, National Land and Range judging contest in OKC, and the Great Plains RC&D council meeting.

O’Daniel – spoke at Darlington on Soil Health and took a gopher machine to Entz auction.

10b. Associate Directors –

Gaunt – attended outdoor classroom.

Taylor- attended outdoor classroom, made cookies for the outdoor classroom, RC&D council meeting.

10c.Equipment Manager Report- currently the brillion drill, no-till drill, and grasslander drill are being used.

10d. District Manager Report: Christine Harper gave written report for herself and Kristi Hill for the month of April 2017 (see attachment “C”).

11. Public Comments: none

ADJOURNMENT

12. Motion made by Mr. Frymire, seconded by Mr. O’Daniel, and carried; for adjournment. Those voting ayes were: Wright, Frymire, O’Daniel, and Miller.

Members Present: District Staff Present: Agency Reps Present:

Bertha Miller, Chair Elton Fry, Equipment Mgr. Tiffany Green, NRCS

Shane O’Daniel, Sect’y-Treas Christine Harper, Dist. Mgr Jon Mann, NRCS

Larry Wright, Member Kristi Hill, Inf/Edu. Coord.

Tim Frymire, Member

Member Absent:

John Flaming, Vice-Chair

Associate Directors Present:

Carol Gaunt

Alveta Taylor