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Meeting Agenda

Meeting Agenda

SOIL HEALTH CHAMPION DISTRICT

Deer Creek Conservation District board meetings are held at 8 a.m. on the second Tuesday of each month in the district office.

Schedule of regular meetings for calendar year 2025:

  • January 14, 2025
  • February 11, 2025
  • March 11, 2025
  • April 8, 2025
  • May 13, 2025
  • June 10, 2025
  • July 8, 2025
  • August 12, 2025
  • September 9, 2025
  • October 14, 2025
  • November 11, 2025
  • December 9, 2025
Most Recent Minutes

May 13, 2025

Place:  300 South Broadway – Weatherford, OK.

Time:  8:00AM – 9:46AM

 

Members Present: Larry Wright 

                                    Ed Crall

                                    Doug Misak

                                    Wyatt Lohman 

                                    Trinity Smith

 

Members Absent:         

 

 

Others Present:      Alli Selsor, District Manager

                                    Bullit Farris, Area 4 Conservation Planner

                                    Brandon Taylor, NRCS

                                    Ethan Moreau, NRCS                           

 

 

 

    CALL TO ORDER

 

  1. Meeting was called to order with a quorum present by chairmen Ed Crall. He noted this was a regular scheduled meeting, held in compliance with the Oklahoma Open Meeting Act, Title 25 of the Oklahoma Statutes, Sections 301 and following, as amended. Notice of this scheduled meeting is on file with the Custer County Clerk’s office. The agenda for this meeting was posted at 8:00 AM, May 9, 2025 at the front entrance of the district office, 300 S. Broadway, Weatherford.

 

  1. Consideration of and possible action on – April 8, 2025 Minutes

– The minutes from April 8, 2025, were reviewed by the board. A motion was made by Wright, seconded by Lohman, to approve the minutes. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye.

 

  1. Consideration of and possible action on – April 17, 2025 Special Meeting Minutes

– The special meeting minutes from April 17, 2025, were reviewed by the board. A motion was made by Wright, seconded by Lohman, to approve the minutes. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye.

 

  1. Consideration of and Possible Action on Financial Statement, Bank Statement Reconciliation, District Reimbursement Claim, Payment of Bills Owed by District and Review of Allocation Register.
  2. Reimbursements for April 2025 OSF3
  3. Lodging & Per Diem Claim for B. Farris
  4. ED3 Cost Share Claim – Candy Masquelier, Rocky Shepherd

– The board reviewed the April financial items and the claim for OCC reimbursements. Wright made a motion to file the financial statement and reconciliation reports, pay accounts payable, and approve claims for reimbursement from the Oklahoma Conservation Commission. Misak seconded. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye. The financials were referenced and attached as an exhibit. The board reviewed the claim for Farris. Misak made a motion to approve the lodging and per diem claim for Farris; Wright seconded. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye. Selsor presented the ED3 claims to the board, including those for Candy Masquelier and Rocky Shepherd. The board reviewed the claims and bills. Lohman made a motion to approve all the ED3 claims, and Smith seconded. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye.

  1. Consideration of and possible action on District Manager & Conservation Planner payroll worksheet and timesheet for April 2025.

– Motion was made by Wright, seconded by Misak to approve the payroll worksheet and timesheet for the District Manager & Conservation Planner in April 2025. Motion carried with Smith, Lohman, Crall, Misak, and Wright voting aye.

 

 

  1. Consideration of and Possible Action on the Following District Operation items:
  2. E3 Election Position

– Selsor mentioned that the last day for the election paperwork to be filled out would be this week. She stated that if the board or anyone has an idea of someone to recommend, they should invite them so the board can fill Lohman’s elected position. No action was taken.

  1. FY27 Budget

– The board and staff reviewed the budget that Selsor presented and continued to make updates to it. Selsor mentioned that the board may consider adding a cleaner for the office now that there is more than one employee. Misak also mentioned including all the new employees in the upcoming budget. No action was taken.

  1. Training Takeaways

– Selsor spoke about attending a Yard by Yard training the previous month and had the board review the training task list with her. They reviewed and discussed the matter. No action was taken.

  1. JPO

– The board reviewed and discussed the draft of the Joint Plan of Operations. Selsor mentioned that she needed input on the invasive species section of the plan. The board provided their input. Smith made a motion to approve the rough draft of the Joint Plan of Operations with some changes. Wright seconded. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye.

  1. PY27 Cost Share

– Selsor gave updates on the PY27 Cost-Share Program and mentioned that Ed Crall withdrew his application as a board director participating in the program. No action was taken.

  1. OCC May Update Email

– Selsor spoke about the April OCC email that Clancy Green sent out to districts. The board reviewed and discussed the email. No action was taken.

  1. SHIP – Shane O’Daniel

– Selsor stated that the board and staff would need to review O’Daniel’s plan and have it approved by Greski at OCC for the SHIP program. Lohman made a motion to approve the SHIP plan for Shane O’Daniel. Smith seconded. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye.

 

 

 

 

 

 

 

  1. Consideration of and possible action on the following cost share items
  2. Emergency drought 3 allocation report and update\

– Board members reviewed the ED3 allocation report and Selsor gave an update on emergency drought 3 allocation. The board reviewed all of the emergency drought allocation paperwork, no action was taken. The allocation was referenced as attached as an exhibit.

 

  1. Program year 26 allocation report and update

– Board members reviewed the PY26 allocation and Selsor gave a report over the allocation and said that there were no new updates. Board members reviewed the allocation paperwork, no action was taken. The allocation was referenced as attached as an exhibit.

 

  1. New Business

– Selsor mentioned that Misak’s paperwork for his reappointment arrived that morning. She noted that since he might be absent at the next meeting, that she should administer the Loyalty Oath and Oath of Office. Misak completed both oaths and filled out all the proper paperwork for his reappointment. Selsor stated she would file it with the county clerk. She also mentioned that the office received a bill for the yearly bond and that she needed to order more checks for the Bank of Western Oklahoma account in QuickBooks. Wright suggested that the district should possibly request a bid from Farm Bureau before paying the State Farm bond but agreed that the requested checks should still be ordered. Smith made a motion to approve the reappointment paperwork, request a bond bid from Farm Bureau, and order new checks for the Bank of Western Oklahoma. Lohman seconded. The motion carried, with Smith, Lohman, Crall, Misak, and Wright voting aye.

 

 

  1. Correspondence:

            – none

 

  1. Reports
  2. Directors/Associate Directors

– Crall reported that he has been attending the Weatherford Farmers Market. He also helped his wife sell their goat milk soap at the Flower and Garden Festival in Oklahoma City.

– Wright reported that he helped host the 90th Anniversary NRCS event. He also helped host the National Land and Range Judging Contest in El Reno, Oklahoma, attended an OACD meeting, and has been attending the Weatherford Farmers Market.

– Smith reported that she and her family have been working cattle. Her farm has been starting hay season, and she has been handling beef sales.

– Lohman reported that he attended the Conservation Day at the Capitol in OKC and also attended the RC&D meeting. He has been training horses, baling hay, and participated in the Weatherford City Chamber Donkey Ball game—and won.

 

– Misak reported that he got his water well finished for the drought program. He also spoke with the district representative for Cobb Creek 2 regarding funding for rip rap work.

 

 

  1. District Manager

– The District Manager provided a written report

 

  1. NRCS Report

– NRCS provided a written report

 

  1. Area 4 Conservation Planner

            – Area 4 Conservation Planner provided a written report

 

  1. Public Comments

 

  1. Adjournment

– Motion by Misak, seconded by Smith to adjourn Deer Creek Conservation District Board of Directors Meeting at 9:46 am.  Motion carried with Misak, Crall, and Wright voting aye.

 

 

 

Approval_____________________________________________Date_________________

 

Next regular board meeting to be held June 10, 2025 at 8:00 a.m. in the District Office.

 

CC – Oklahoma Cons. Commission      Rep. Anthony Moore          Rep. Nick Archer       Senator Darcy Jech,                       

OACD President Ed Casey, OACD Vice President Phil Campbell, OACD Area IV Director Oscar Nelson