ADMINISTRATION

AGENDA

Board of Director’s Meeting

Deer Creek Conservation District

300 South Broadway

Weatherford, OK

August 12, 2025

8:00a.m.

1. Call to Order

2. Consideration of and possible action on – July 8, 2025 Meeting Minutes

3. Consideration of and Possible Action on Financial Statement, Bank Statement Reconciliation, District Reimbursement Claim, Payment of Bills Owed by District and Review of Allocation Register.
4. Reimbursements for July 2025 OSF3
5. ED3 Cost Share Claim – Gary Smith, Newt Miller, Stenson Miller, Brett Kirkpatrick
6. PY26 Cost Share Claim – Shane O’Daniel

4. Consideration of and possible action on District Manager & Conservation Planner payroll worksheet and timesheet for July 2025.

5. Consideration of and Possible Action on the Following District Operation items:
6. Renewal of Property Insurance
7. Training Takeaways
8. August OCC District Update Email
9. Timeframe Form
10. South Central Meeting
11. Cost Share Funding Request Letter
12. Annual Report Review
13. Area 4 Meeting Hosting Request
14. Proposed Executive Session

Possible discussion and vote to enter into executive session pursuant to the Oklahoma Open Meeting Act, Title 25, Section 307(B)(1), to conduct a performance review for the District Manager, Alli Selsor, and Conservation Planner, Bullit Farris. The board may also review and approve conservation plans for PY27.

o Vote by the Board of Directors on whether to hold Executive Session.

o Designation of attendance of any additional persons.

o Executive Session held if authorized by the Board.

o Acknowledge return to open session.

o Announcement of Compliance Statement.

o Board votes on possible action(s) if any relating to the matter(s) discussed in the executive session.

7. Consideration of and possible action on the following cost share items
8. Emergency drought 3 allocation report and update
9. Program year 26 allocation report and update
10. Program year 27 allocation report and update

8. New Business

9. Correspondence:

10. Reports
11. Directors/Associate Directors
12. District Manager
13. NRCS Report
14. Area 4 Conservation Planner
15. Cedar Technician

11. Public Comments

12. Adjournment

All items on this agenda, including but not limited to any agenda item concerning the adoption or approval of any resolution, contract, agreement, or any other item of business, are subject to revision or amendment, including additions and/or deletions, without exception. Any revision or amendments will be limited and rationally related to the topic of the agenda item. The Board may defer strike, continue, table, and/or refer any agenda item to its chief administrative officer, staff, attorney, and/or refer back or appoint a committee for the purpose of gathering more information the Board may need to take action on any agenda item at a subsequent special or regular meeting of the Board.